Effective Date: September 1, 2025 Smile Spot Dentistry (“we,” “our,” or “us”) values your privacy and is committed to protecting your personal and health information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our clinic or use our website.

1. Information We Collect

We may collect the following types of information:

  • Personal Information: Name, email address, phone number, mailing address.
  • Health Information (PHI): Medical history, dental records, insurance details, treatment information (protected under HIPAA).
  • Payment Information: Billing address, credit/debit card details, insurance claim details.
  • Technical Information: IP address, browser type, device information, and browsing data when you use our website.

2. How We Use Your Information

Your information is used for purposes including but not limited to:

  • Scheduling and managing appointments.
  • Providing dental care and treatment.
  • Processing payments and insurance claims.
  • Communicating with you regarding treatment, reminders, or promotions (with consent).
  • Improving our services and website functionality.
  • Meeting legal and regulatory requirements.

3. Disclosure of Information

We do not sell or trade your personal information. We may share your information only in the following situations:

  • With dental professionals and staff involved in your treatment.
  • With insurance providers for claims processing.
  • With third-party service providers (e.g., billing, IT support) under confidentiality agreements.
  • When required by law, regulation, or court order.
  • In case of public health or safety concerns as permitted by law.

4. HIPAA Compliance

As a dental practice in the United States, we comply with the Health Insurance Portability and Accountability Act (HIPAA). This means:

  • Your Protected Health Information (PHI) is safeguarded.
  • You have the right to access your dental and medical records.
  • You can request corrections to your records.
  • You may request restrictions on certain disclosures.

5. Data Security

We use industry-standard physical, electronic, and administrative measures to protect your data. While we strive to secure your information, no method of transmission over the internet or storage system is 100% secure.

6. Your Rights

You have the right to:

  • Request a copy of your personal and health records.
  • Request corrections to inaccurate information.
  • Request a restriction on certain uses or disclosures of your information.
  • Opt out of receiving promotional communications.

7. Cookies & Website Tracking

Our website may use cookies and analytics tools to enhance your browsing experience. You may choose to disable cookies in your browser settings, though some website features may not function properly.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites.

9. Updates to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on our website with the updated effective date.

10. Contact Us

If you have questions about this Privacy Policy or how we handle your information, please contact us at: Email: admin@smilespotdentistry.com